Information for Presenters
Oral Presentations
Regular papers are allocated a maximum 20 minute time slot for presentation, plus 5 minutes for questions. Changeovers between presenters will take place during these 5 minutes. Presenters and session chairs will be required to ensure that the changeovers between presentations goes as smoothly and efficiently as possible in order to keep to the schedule for the session. Presenters will have access to standard AV equipment. Personal computers can be used for presentations, but we require presenters to bring any special connectors necessary.
The list of oral sessions, presentations and session chairs can be found in the Conference Programme.
Please be diligent in checking that your presentation works with no technical hitches in the location where you are to present.
Please make sure you meet up with the chair of your session and fellow presenters 10-15 minutes before the session is due to start. Be aware that session chairs have been asked to make sure that each session starts promptly on time.
If you are not the first presenter in your session, you should go to the front of the room and set up your presentation as soon as the previous presenter starts taking questions. This is to ensure a smooth transition between presentations. Please however do not start to show your slides until the question and answers for the previous presenter are completely finished.
Each presentation is allowed up to 20 minutes presentation time, plus 5 minutes for questions. The session chair will warn you when you are within 5, 2 and then 1 minutes from the end of your 20 minutes presentation time.
If you should finish before the end of your 20 minutes, this is not a problem. Session chairs have been asked in these circumstances to proceed to questions for your presentation. Note that if this should happen with presenter’s earlier in your session, it might mean that your presentation time is slightly earlier than scheduled. Audio Mostly is a single track conference, so in general there is not an issue with people moving between parallel tracks to see specific presentations.
Session chairs have been asked to be strict about stopping presenters and proceeding to questions at the end of their 20 minutes presentation time.
Poster Presentations
Poster dimensions
Posters must be printed in either the A0 portrait (118.9 x 84.1 cm) or A1 landscape (59.4 x 84.1 cm) formats. These formats are appropriate for the conference standing poster boards (182.9 cm tall and 91.4 cm wide, 6 x 3 feet). We discourage posters using the full area of the standing poster boards, as the lower part will be difficult to read. Note that A0 landscape is too wide to fit on the boards.
Poster session logistics
There will be two Poster & Demo sessions, the first at the conference Opening Reception on Wednesday 18th September and during an extended lunch session on Thursday 19th September. The list of Poster & Demo sessions and presentations can be found in the Conference Programme.
Each poster paper will have a reserved poster board displaying the title of the related paper. Drawing pins (thumb tacks) will be provided to secure your poster in place. It will be possible to set up posters during the morning / lunch time / afternoon before the opening reception.
Presenting authors are expected to be next to their posters and present them for the duration of the sessions.
If you need to get your poster printed in Nottingham there is the University Print Shop on site that you can use. They are open between 10am and 4pm each day. Typically they require 24 hours to turn around a request, but may be able to print the job quicker. You can place an order and upload the artwork online in advance to make sure that the poster is ready for you arrive in Nottingham.
Special technical requirements
By default, only poster boards will be provided for poster presentations. If you require other material/equipment for your poster presentation please specify your needs by email to the AM’19 Paper Chairs, Adrian Hazzard (adrian.hazzard@nottingham.ac.uk) and Elizabeth Kelly (elizabeth.kelly@nottingham.ac.uk) by 9th September 2019 (e.g. table, chairs, access to a power socket, if you would like to make a demo from a laptop accompanying your poster). We will check if the necessary arrangements can be made.
Please note that it will not be possible to use loudspeakers to play audio examples during Poster sessions not to affect other presentations. Presenters should in this case provide headphones for attendees.
